This is a really exciting role for someone looking to establish a career within a school to support the staff with Finances, Administration and General Business.
The Apprentice’s Role
The successful candidate will need to provide financial, administration and business support to the team at Looe Community Academy.
You will be required to provide support to the Business Manager and Finance Officer.
The skills developed within the finance role involve: Planning and organising, communication, finance systems and processes, audit and compliance checks, IT proficiency, confidentiality, use of general office equipment (including copiers, printers, shredder), data management, managing and handling petty cash.
You are required to provide administration support by supporting the Business Manager, Admin Manager, Data Manager, School Secretary, Attendance Officer and Receptionist. The skills you will develop include: planning and organising, managing and prioritising workload, school administration, communication, use of general office equipment (including copiers, printers, laminator, shredder), presentation skills, IT proficiency, receiving and hosting visitors, staff appraisal systems, data management, confidentiality.
You are required to provide business support by supporting the Business Manager, the Network Manager, the Headteacher’s Personal Assistant and members of the Senior Leadership Team. The skills you will develop include: planning and organising, communication, confidentiality, use of general office equipment (including copiers, printers, laminator, shredder), IT proficiency, inventory management, basic IT support.
Your key roles and responsibilities will be:
1. Finance Support:
Assist in administration of finance system (including purchase orders, invoices, journals, expense claims).
Document management (including scanning, printing, copying, shredding).
Issuing and accounting for petty cash.
Checking and validating documents (including expense claims, invoices, receipts).
Check a sample of past transactions to ensure properly authorised and valid.
Order and issue stationery and uniform.
Administer online payments system (ParentPay – including setting up new payment items, entering offline payments).
2. Administration Support:
Undertake reception duties, welcoming visitors, checking identity, issuing passes, contacting sponsor, answering the telephone, recording telephone messages and passing to intended recipient.
Document management (including filing, weeding, scanning, printing, copying, shredding, addressing envelopes, preparing the post, emailing and sharing).
Assist in administration of management information systems (including entering new student details, amending records, extracting data, reporting).
3. Business Support:
Organise meetings, prepare facilities and take notes.
Document management (including filing, scanning, printing, copying, shredding, addressing envelopes, emailing).
Inventory management (including compiling lists of assets and equipment, checking equipment and assets are in the location they should be).
Providing basic IT support (including installing drivers, replacing peripherals such as keyboard, mouse, leads).
Working Hours: Your working hours will be Monday to Friday and shifts will be discussed on interview.
Wages: £148.00 per week, based on a 40 hour week. Any additional hours worked over 40 hours per week will be paid at the National Minimum Wage depending on age.
Holiday: 28 days holiday entitlement, including bank holidays, will be paid each year, during the course of your apprenticeship.
Contact Details: If you have any queries please contact us on either this email address firstname.lastname@example.org or call us on 01752 332442.
Looe Community Academy is a friendly, caring school, which expects high standards of achievement, effort and behaviour from all students. We are a successful community school; and our examination results are consistently good.
We believe a student’s journey through school is as important as the formal qualifications achieved. To this end, we work through partnerships to provide students with a safe, purposeful learning environment, where good relationships and responsibility to others are nurtured. It is our belief that students should be actively involved in the life of the school and its community to encourage positive and appropriate development of their abilities, characters and personalities.
Our Performing Arts status allows participation at many levels throughout the school and the community. It provides opportunities for building confidence, team work, commitment, performance and fun.
Having been awarded high performing specialist school status, our new specialism of Maths and Computing means an exciting new challenge, new resources and an increased commitment to community learning. As a school we are always looking to the future and responding to the challenges of a changing world.