Looe Community Academy

£148.00 per week


Business Administration Apprentice
Published: Aug 09, 2018
Ref: LC453RB

This is a really exciting role for someone looking to establish a career within a school to support the staff with Finances, Administration and General Business.

The Apprentice’s Role

The successful candidate will need to provide financial, administration and business support to the team at Looe Community Academy.

You will be required to provide support to the Business Manager and Finance Officer.

The skills developed within the finance role involve: Planning and organising, communication, finance systems and processes, audit and compliance checks, IT proficiency, confidentiality, use of general office equipment (including copiers, printers, shredder), data management, managing and handling petty cash.

You are required to provide administration support by supporting the Business Manager, Admin Manager, Data Manager, School Secretary, Attendance Officer and Receptionist. The skills you will develop include: planning and organising, managing and prioritising workload, school administration, communication, use of general office equipment (including copiers, printers, laminator, shredder), presentation skills, IT proficiency, receiving and hosting visitors, staff appraisal systems, data management, confidentiality.

You are required to provide business support by supporting the Business Manager, the Network Manager, the Headteacher’s Personal Assistant and members of the Senior Leadership Team. The skills you will develop include: planning and organising, communication, confidentiality, use of general office equipment (including copiers, printers, laminator, shredder), IT proficiency, inventory management, basic IT support.

Your key roles and responsibilities will be:

1. Finance Support:

Assist in administration of finance system (including purchase orders, invoices, journals, expense claims).
Document management (including scanning, printing, copying, shredding).
Issuing and accounting for petty cash.
Checking and validating documents (including expense claims, invoices, receipts).
Check a sample of past transactions to ensure properly authorised and valid.
Order and issue stationery and uniform.
Administer online payments system (ParentPay – including setting up new payment items, entering offline payments).

2. Administration Support:

Undertake reception duties, welcoming visitors, checking identity, issuing passes, contacting sponsor, answering the telephone, recording telephone messages and passing to intended recipient.
Document management (including filing, weeding, scanning, printing, copying, shredding, addressing envelopes, preparing the post, emailing and sharing).
Assist in administration of management information systems (including entering new student details, amending records, extracting data, reporting).

3. Business Support:

Organise meetings, prepare facilities and take notes.
Document management (including filing, scanning, printing, copying, shredding, addressing envelopes, emailing).
Inventory management (including compiling lists of assets and equipment, checking equipment and assets are in the location they should be).
Providing basic IT support (including installing drivers, replacing peripherals such as keyboard, mouse, leads).

Working Hours: Your working hours will be Monday to Friday and shifts will be discussed on interview.

Wages: £148.00 per week, based on a 40 hour week. Any additional hours worked over 40 hours per week will be paid at the National Minimum Wage depending on age.

Holiday: 28 days holiday entitlement, including bank holidays, will be paid each year, during the course of your apprenticeship.

Contact Details: If you have any queries please contact us on either this email address apprenticeships@skillsgroupuk.com or call us on 01752 332442.

Looe Community Academy is a friendly, caring school, which expects high standards of achievement, effort and behaviour from all students. We are a successful community school; and our examination results are consistently good.

We believe a student’s journey through school is as important as the formal qualifications achieved. To this end, we work through partnerships to provide students with a safe, purposeful learning environment, where good relationships and responsibility to others are nurtured. It is our belief that students should be actively involved in the life of the school and its community to encourage positive and appropriate development of their abilities, characters and personalities.

Our Performing Arts status allows participation at many levels throughout the school and the community. It provides opportunities for building confidence, team work, commitment, performance and fun.

Having been awarded high performing specialist school status, our new specialism of Maths and Computing means an exciting new challenge, new resources and an increased commitment to community learning. As a school we are always looking to the future and responding to the challenges of a changing world.

On successful completion of the apprenticeship, you may be offered a full time position.

Skills Required

The successful apprentice will need to have an excellent knowledge of all Microsoft Office applications and have excellent communication skills, both face to face and on the telephone. They will also need good time keeping skills, attention to detail and enthusiasm towards these exciting roles.

Apprentices will need to be able to use their own initiative as well as being able to work well within a team. The successful candidate needs to be focused and determined to succeed.

Personal Qualities

The successful candidate will be enthusiastic, motivated and focused. You will also need to take pride in their work and strive to achieve the highest quality in every task.

Prior Qualifications

5 GCSEs, grades A-E (including Maths and English) are desired however not essential.

The Apprenticeship in Level 3 Business Administration consists of:

◾Level 3 Business Administrator Standard
◾Functional Skills in Maths and English

You will attend monthly sessions as part of your off the job training throughout your apprenticeship. Most aspects of your training will be delivered on site by the employer, where you will gain all the skills, knowledge and experience to assist you in this role. Your duties will vary from day to day, and throughout your on site learning process you will work closely with experienced members of staff.

You will have regular visits every six to eight weeks from your designated assessor, who will help you and monitor your progress throughout your apprenticeship programme.

About Us

Skills Group has over 20 years’ experience in delivering apprenticeships, working with top local employers to offer sustainable employment opportunities. We are one of the country's largest independent training providers, one of very few to be recognised as 'Outstanding' by Ofsted, and in the top 5% nationally for our apprentice success rates.


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